{"id":3350,"date":"2025-12-25T07:28:29","date_gmt":"2025-12-25T07:28:29","guid":{"rendered":"https:\/\/yotasoftware.com\/blogs\/?p=3350"},"modified":"2025-12-25T18:18:40","modified_gmt":"2025-12-25T18:18:40","slug":"import-ost-to-outlook-2021","status":"publish","type":"post","link":"https:\/\/yotasoftware.com\/blogs\/import-ost-to-outlook-2021\/","title":{"rendered":"How to Import OST to Outlook 2021 \/ 2019 \/ 2016?"},"content":{"rendered":"

Summary<\/strong>: If you want to know the solution to import OST to Outlook 2021 and other versions, this page is for you. Here you’ll find step-by-step instructions on how to import OST file to Outlook using three effective methods.<\/p>\n

Microsoft has launched the Outlook 2021 version, which comes with new features and better security. That is why many users prefer to switch to the Outlook application for better performance.<\/p>\n

But before we move on, let’s take a quick look at the overview of OST and PST file formats.<\/p>\n

Both files are created by Outlook to store data. An OST file is an offline data file that helps users to function even when the internet connection is not available. The OST file is created when the Exchange Server connection is established.\u00a0However, Outlook does not have a built-in option to upload OST files.<\/p>\n

PST file stands for Personal Storage Table. It is created when users export their data to the system as a backup. A PST file can be easily imported into the Outlook application.<\/p>\n

Method 1: Import OST to Outlook Using Import Export Wizard<\/strong><\/h2>\n

Here, you need to perform 2 steps. First, you need to export data in a PST file and then import this file into the Outlook account. Follow the instructions below to achieve this:<\/p>\n

Step 1: Export Your Emails<\/strong><\/p>\n

    \n
  1. Open MS Outlook on your PC and click “File.”<\/li>\n
  2. Select “Open & Export,” then “Import\/Export.”\"\"<\/li>\n
  3. Then select “Export to a File” and click “Next.”\"\"<\/li>\n
  4. Afterward, select “Outlook Data File (.pst)” and click “Next.”\"\"<\/li>\n
  5. Select the desired profile and folder and again click “Next.”\"\"v<\/li>\n
  6. Now, click “Browse” and set the location to store the file.\"\"<\/li>\n
  7. Click “Finish” to export your emails.<\/li>\n<\/ol>\n

    Step 2: Import Your Emails<\/strong><\/p>\n

      \n
    1. Follow the first and second steps as mentioned in the above export steps.<\/li>\n
    2. Then select “Import from another program or file” and click “Next”.\"import<\/li>\n
    3. Choose “Outlook data file” and again press the “Next” button.\"\"<\/li>\n
    4. Select the exported file to import and click Next.\"\"<\/li>\n
    5. Select the folder to add OST file to Outlook account.\u00a0\"import<\/li>\n
    6. Finally, click on the Finish button to start the procedure.<\/li>\n<\/ol>\n

      If you are not happy with this method, you can move to the second one to import OST to Outlook manually.<\/p>\n

      Method 2: Open OST File in Outlook Using Archive Settings<\/h2>\n
        \n
      1. Launch Outlook and click on the “File” menu.\"click<\/li>\n
      2. Then select “Options” to open the Outlook options.\"select<\/li>\n
      3. Select “Advanced” >> “AutoArchive Settings.”\"import<\/li>\n
      4. Enable “AutoArchive Settings” and click “OK” to save changes.\"enable<\/li>\n
      5. Specify a path to save the “archive.pst” file and click “OK.”<\/li>\n
      6. You can then import it using the Import\/Export Wizard as shown in the above method.<\/li>\n<\/ol>\n

        So these are the manual methods to import OST file to Outlook. However, it has limitations too.<\/p>\n

        Limitations of Manual Solutions<\/strong><\/p>\n