{"id":9100,"date":"2025-03-29T02:00:09","date_gmt":"2025-03-29T02:00:09","guid":{"rendered":"https:\/\/yotasoftware.com\/blogs\/?p=9100"},"modified":"2025-04-02T15:36:15","modified_gmt":"2025-04-02T15:36:15","slug":"save-outlook-emails-when-leaving-a-job","status":"publish","type":"post","link":"https:\/\/yotasoftware.com\/blogs\/save-outlook-emails-when-leaving-a-job\/","title":{"rendered":"How to Save Outlook Emails When Leaving a Job in 2025?"},"content":{"rendered":"

Are you switching to a new job and want to save Outlook emails when leaving a job? If your answer is yes, then great. This blog discusses 2 methods to save work emails from Outlook. So let\u2019s start step by step.<\/p>\n

Before moving to the solutions, first, let\u2019s have a quick look at the real user query.<\/p>\n

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I will be leaving my job and have a lot of personal emails, contacts, and notes. I would like to move them to my spouse’s computer until I start my new job in a month and get a new PC. 2 questions<\/span><\/p>\n

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  1. How do I do that for each contact, personal folder, and notes?<\/span><\/li>\n
  2. How do I store them in my spouse’s Outlook under separate heading, etc. so it does not mix with my spouse’s Outlook stuff? For example, my notes are stored separately from my spouse’s notes, so they can be re-imported easily to my new machine.<\/span><\/li>\n<\/ol>\n<\/div>\n

    After reading the query, it becomes clear that many users need to save all emails from Outlook to hard drive<\/a> when leaving a job.<\/p>\n

    In the section below, we will explain the possible methods to accomplish this task.<\/p>\n

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    How to Save Outlook Emails When Leaving a Job? – 2 Solutions<\/h2>\n

    We know that email is an important part of organizations and individuals. If users have a backup copy of their important emails, they can access them when needed. There are two different methods by which emails can be saved. At the end of the post, you can choose any method that suits your needs.<\/p>\n

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    1. Save Work Emails from Outlook Using Migration Tool<\/strong><\/a><\/li>\n
    2. Backup Emails in Outlook Using the Import\/Export Option<\/strong><\/a><\/li>\n<\/ol>\n<\/div>\n

      The best way to save Outlook emails when leaving a job is the Outlook import\/export option. This option helps you to export emails and other data to the PC. However, you may occur with the Outlook import\/export greyed out issue and fail to export your emails. To smoothly backup emails in Outlook, you can use an automated tool like Yota Outlook Migration Tool.<\/p>\n

      When moving from one job to another, it’s important to save work emails from Outlook<\/a> so you can access email communications from your previous job. Keeping your Outlook email when you leave the company lets you record important correspondence, review past discussions, and comply with government or corporate data retention policies. This gives you a backup of your valuable email data and allows you to easily handle your new professional responsibilities.<\/p>\n

      In the section below, we are going to explain both methods step by step with screenshots so you can achieve this operation smoothly.<\/p>\n

      Save Work Emails from Outlook Using Migration Tool<\/h2>\n

      Using Outlook Migrator for Windows<\/a><\/strong>, you can save or backup emails from your Outlook account to the PC. It lets you save Outlook emails when leaving a job to multiple file formats, email clients, and cloud accounts. The software automatically detects the configured Outlook account directly from your system and loads all data to the panel.<\/p>\n

      Free Download<\/a> Buy Now<\/a><\/p>\n

      It helps you to save Outlook emails as PDF<\/a> files, Outlook email to HTML<\/a>, Outlook email to Text<\/a> files, Outlook to MBOX, and many other file formats. Along with this, it provides support to export Outlook contacts to Android<\/a> via VCF file format. Plus, it is useful to export Outlook calendar event to ICS<\/a> file format with all saved information. After this, you can access your emails anytime when you need them and easily share them with others.<\/p>\n

      With this wizard, you can save multiple emails from your Outlook account in a single attempt. Moreover, you have the option to export only selective emails by applying filters by date range, from, cc, time, etc. It supports all versions of Outlook such as the latest Outlook 2021, 2019, 2016, 2013, 2010, and others. Plus, it is successfully compatible with Windows 11, 10, 8, 7, etc.<\/p>\n

      Steps to Save Outlook Emails When Leaving a Job are as follows:<\/h3>\n
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      1. Launch the Email Migration Tool<\/a> on your system and click Open.\"outlook<\/li>\n
      2. Go to Desktop Email Clients and select Configured Outlook account. \"select<\/li>\n
      3. Preview email data and click Export then select a desired file format.\"save<\/li>\n
      4. Browse for a location to store the Outlook emails and hit on the Save button.\"save<\/li>\n<\/ol>\n

        It\u2019s done!<\/p>\n

        Moreover, the tool allows you to export Outlook to Thunderbird<\/a> account,\u00a0Outlook to Office 365, and all IMAP-supported email accounts.<\/p>\n

        Backup Emails in Outlook Windows Using Import\/Export Free<\/h3>\n

        You can save Outlook emails when leaving a job in a PST file using the export option. Follow these steps to achieve this:<\/p>\n

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        1. First of all, open your Outlook application and go to the File menu.<\/li>\n
        2. Then click on Open & Export and select Import\/Export from the multiple options.\"backup<\/li>\n
        3. Next, select Export to a file option from the Import and Export Wizard.\u00a0\"\"<\/li>\n
        4. After that, select Outlook Data File and click on the Next button.\"export<\/li>\n
        5. Now, select the folder you wish to save and you can also include sub-folders. \"select<\/li>\n
        6. Browse a location to save the PST file on your computer and click Next.\"backup<\/li>\n
        7. Click on the Finish button to save Outlook emails when leaving a job. \"save<\/li>\n<\/ol>\n

          That’s it!<\/p>\n

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          Limitations of Manual Method<\/h3>\n

          The software is free but also has some limitations which are mentioned here:<\/p>\n