If you’re looking to switch from the Outlook desktop client to Zoho Mail, this post will help. This blog will walk you through the top ways to migrate from Outlook to Zoho Mail. Let’s get started.
Switching from a desktop-based email client to a cloud-based email service is not that easy. We should have proper knowledge and a solution for the Outlook to Zoho Mail migration to avoid data loss problems.
Before forwarding to the solutions, let us know why users want to transfer Outlook emails to Zoho Mail account.
Microsoft Outlook is a desktop-based email client application that offers services for sending/receiving emails, managing contacts, calendars, and many more.
On the other side, Zoho Mail is a cloud-based email service that enables you to access your emails online anytime and anywhere.
Reasons for Outlook to Zoho Mail Migration
There are multiple reasons to migrate from Outlook to Zoho Mail. Main reasons are listed in the section below:
- Zoho Mail offers a forever-free plan for small businesses or teams of up to five users. This plan includes email hosting for a single custom domain, 5GB of storage per user, and access to web and mobile apps.
- The user interface is easy to understand and allows users to create free accounts with custom domains.
- It offers more features at a lower price than a Microsoft 365 subscription.
- Zoho Mail supports IMAP and POP3 for syncing across multiple devices and applications.
- It integrates with the Zoho apps, including CRM, Projects, and other productivity tools, to improve team collaboration.
- Zoho Mail prioritizes privacy and security, offering features like end-to-end encryption, spam filtering, etc.
How to Migrate from Outlook to Zoho Mail Manually?
- First of all, enable IMAP in your Zoho Mail account.
- Then, open Outlook and select “Add Account” under the “File tab.”
- Enter your Zoho Mail email address and password to connect.
- When prompted, select IMAP and enter the following server details:
- Incoming Mail: imap.zoho.com [Port: 993, SSL: Yes]
- Outgoing Mail: smtp.zoho.com [Port: 587, TLS: Yes]
- Click “Done” to set up Zoho Mail in Outlook.
- Finally, drag and drop emails from Outlook to Zoho Mail account to complete the migration.
Done!
Why is the Manual Method not Preferred?
There are many reasons why a manual method is not a preferred solution to migrate from Outlook to Zoho Mail. Some of them are:
- While configuring Zoho Mail in Outlook, you may lose your data and not successfully migrate your data.
- No guarantee of maintaining the folder hierarchy and email formatting during the Outlook to Zoho Mail migration.
- Time-consuming and difficult process to transfer Outlook emails to Zoho Mail account.
- You have to be technical to seamlessly migrate from Outlook to Zoho Mail.
Professional Method to Transfer Outlook Emails to Zoho Mail Directly
With the Yota Outlook Migration Tool, you can migrate from Outlook to Zoho Mail account directly. It imports all your emails from your Outlook account in a single step. It supports email migration from Outlook versions 2021, 2019, 2016, 2013, and 2010. The software is highly advanced and automatically detects the configured Outlook account.
After adding the Outlook account, the software loads all mailbox data into the panel. Here, you can preview your data and select the items to migrate. The software allows you to import selected items from Outlook into your Zoho Mail account.
In addition, the original folder hierarchy and email properties are preserved during the Outlook to Zoho Mail migration. The tool does not store any personal information from your account and does not share it with anyone.
The software supports IMAP as a saving option that helps you migrate emails to 200+ email services directly. Moreover, it successfully installs on any version of the Windows operating system, such as Windows 11, 10, 8, and 7.
Steps to Migrate from Outlook to Zoho Mail Account are as follows:
- Download, install, and run the software on your Windows computer.
- Then click Open and select Desktop Email Clients >> Outlook Account.
- Choose the configured Outlook profile and select the items to import.
- Now, click on the Export tab and select IMAP from the multiple saving options.
- Enter your Zoho Mail account credentials and click on the Save button.
That’s it!
Additional Benefits of the Migration Tool
- The utility has a modern and friendly interface that is smoothly accessible by any kind of user without technical skills.
- One can migrate from Outlook to Zoho Mail account along with all data elements without data loss.
- Option to transfer Outlook emails to Zoho Mail account directly, only via login credentials.
- Supports all versions of MS Outlook and Windows for Outlook to Zoho Mail migration.
Final Thoughts
With the right methods, migrating from your Outlook email client to Zoho Mail is now a breeze. In the blog post above, we’ve shared two methods you can use to migrate from Outlook to Zoho Mail. You can choose any solution that meets your needs.