Nowadays, so many users are looking to export all emails from Office 365 in a simple and effortless way. Over the years Office 365 has become one of the most popular and widely used email solution. And this is all because of its flexibility, cloud storage, and integration with other Microsoft tools. However, at some times, users need to download emails from Office 365 to create a backup or to free up some storage space.
So, if you are also looking for the solution to save all Office 365 locally then this blog is for you. Here in this article, we will be discussing the two reliable solution in a detailed way. One is manual method using Outlook and the other one is an automated tool.
User Query: “I’m planning to switch my email platform and need to export all my emails from Microsoft 365. I also want to know how I can move them into Gmail with attachments. Is there an easy and safe way to do this without losing any data?”
Both individuals and professional users frequently encounter this circumstance. Let’s go over the solutions that guarantee no data loss, full export of emails with attachments, and simple integration with Gmail and other platforms.
Why Users Need to Export All Emails from Office 365?
Users may need to export all emails from Microsoft 365 for several important reasons. One common reason is data backup.
- To save a local copy of all your important Office 365 data.
- To export Office 365 emails to other email services.
- Save work-related emails before account access expires.
- Archive older messages to local storage to free up mailbox space.
Method 1: Manual Method to Export all Emails from Office 365
Follow the given steps to export emails from Microsoft 365-
- Open Outlook on your PC connected to your Office 365 account.
- Click on File > Open & Export > Import/Export.
- Choose Export to a file > Click Next.
- Select Outlook Data File (.pst) > Click Next.
- Choose the mailbox or folders you want to export.
- Click Browse to select the destination and save the .pst file.
Done! By following these steps, you can successfully export all emails from Office 365.
Limitations of Manual Method
- Time-consuming for large mailboxes.
- Does not support multiple format export like PDF, MBOX.
- No filter options to export selective emails.
- No preview options.
- Risk of data loss if the Outlook app crashes.
Method 2: Automated Tool to Export Multiple Emails from Office 365
Download and run the Yota Office 365 Backup Tool on your system to export all emails from Office 365 in just a few simple clicks. This powerful tool allows you to save entire Office 365 mailbox data, including emails, attachments, etc. With this software, you can export Office 365 emails in bulk to multiple file formats. It ensures 100% data integrity and retains the original folder structure and email properties throughout the process.
And the most advantageous feature is its intuitive and straight-forward panel. Even beginners can efficiently download Office 365 emails locally without any hassle. You can also try the free demo version to experience how easy it is to export Office 365 emails with this software.
Steps to Export All Emails from Office 365 are as follows:
- Download and launch the Yota Office 365 Backup Tool on your PC.
- Click on the Open>> Emails Accounts>> Add Accounts.
- Enter your Office 365 email ID and password.
- Choose the emails or folders you want to export.
- Click the Export button and choose the format.
- Browse the location to download the files and click Save button.
And that’s all it takes! In just a few clicks, you can export all emails from Office 365 without any hassle.
Prominent Features of Office 365 Emails Export Tool
- You can easily export all Office 365 emails in bulk with just few clicks. It will save time and efforts especially if you are saving large mailboxes.
- The tool supports various file formats like PST, MBOX, PDF, and EML. This way you can access your emails on different platforms or email clients.
- It is capable to maintain the original folder structure and all metadata of emails. Also, all your attachments will be preserved.
- You can also choose what to export using filters like folder name or date range. This helps to avoid unnecessary data and keeps your folder organized.
- There’s no need to install Outlook to export Office 365 emails. The tool works independently and connects directly to your Office 365 account.
- The user interface is simple and beginner-friendly. Even users with no technical knowledge can complete the export process easily and effortlessly.
Conclusion
In this post, we discussed how to export all emails from Office 365. We explained both manual and professional methods for exporting emails from Outlook 365. The manual method might be effective for you if you are exporting few emails from Office 365 account. However, for secured and trustworthy solution, Yota Office 365 Backup Tool is highly recommended.
Try the Free Demo now and export Office 365 emails now.
