How to Export Outlook Email to HTML Format? – Know 2 Effective Methods

Top Two Methods for Outlook to HTML Conversion

Summary: This blog describes how you can quickly export Outlook email to HTML file format. In today’s post, we will discuss the manual and the automated solution called Yota Outlook PST Converter Wizard. So if you are looking for the same thing then you must read this post to get a complete solution to your request.

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Outlook is a well-known desktop-based email application that is used world widely. It enables users to manage emails, contacts, notes, and other data. Sometimes users need to read or open Outlook emails in their browser, so HTML is the perfect format to accomplish this need of users.

HTML file stands for Hypertext Markup Language, which formats the structure of a web page. It is saved in a standard text format and contains tags that define the page layout and content of a web page, including text, tables, images, and hyperlinks that appear on the web page. The HTML files can be easily opened in any browser such as Google Chrome, Internet Explorer, etc.

What is the Need to Convert Emails from Outlook to HTML?

There are many reasons or benefits of converting Outlook emails to HTML file format. Some of them are:

  • HTML files can be opened in all web browsers and users can open Outlook email on their system without installing the Outlook application.
  • For example, complex graphics and formatting in Outlook e-mail may not display correctly in the e-mail application. In this case, by converting emails into HTML format, you can view emails in a web browser and see all intended content.
  • If someone decides to export Outlook email to HTML and open the email in their web browser if the email contains interactive elements. If relevant to these features, readers should open the email in a browser to access these features.
  • Some emails contain dynamic content, such as JavaScript, that is not supported by most email applications. In these situations, users want to convert emails from Outlook to HTML format to view content in a web browser.

Manually Export Outlook Email to HTML Format

Step 1. In Outlook, open the email that you want to save in HTML file format.

Step 2. Next, click on the File menu and select the “File Save As” option.

Step 3. Now, select the folder where you want to save Outlook email in HTML format.

Step 4. Set the file name in the “File Name” dialogue box.

Note: The subject of the email is generated by default. If you wish to change the file name, then you are required to replace the default file name in the dialog box.

Step 5. Then, select HTML from the “File Save As” options.

Step 6. Lastly, click on Save to convert email from Outlook to HTML.

Drawback of Manual Approach

Well, the manual method discussed above is completely free but also has some limitations. You can use it to save a single email at a time in HTML format. You cannot convert multiple Outlook emails to HTML at once. So if you want to convert multiple emails, you need to repeat the same steps for each email.

Now what to do to export Outlook email to HTML format without any limitations? The answer of this question is mentioned in the below section.

Automated Method to Convert Multiple Outlook Emails to HTML

You can use Yota Outlook to HTML Converter Tool, which allows you to convert multiple Outlook emails in HTML file format at once. The software supports all versions of Outlook for conversion such as 2021, 2019, 2016, 2013, 2010, etc. It is a fully secure utility with several useful features.

With this tool, it is possible to convert Outlook email to HTML along with all attached information like attachments, images, links, and more. Along with HTML, the tool lets you convert PST to EML, PST to MBOX, PST to CSV, PST to PDF, and many other file formats. The software has no size limitations, so you can easily save any size of the email.

Moreover, it gives you an advanced option to directly import PST to Thunderbird profile, PST to Office 365, PST to Google Workspace, PST to IMAP, and other email services.

The software also offers the freedom to browse the location where you want to save the exported file. Also, it gets installed on any version of Windows operating systems including the latest version of Win 11.

Note: If you have a PST file with multiple emails and you want to save them in HTML format, this tool will help you. You can convert PST to HTML without Outlook application using this wizard.

Steps to Bulk Export Outlook Emails to HTML are as follows;

Step 1. Run Outlook to HTML Converter and go to the Open menu.

Step 2. Now, select Desktop Email Client and select configured Outlook Account.

Step 3. Next, click Export and select HTML from the multiple file formats list.

Step 4. Choose the location to store the HTML file and hit on the Save button.

Once you click on Save, the conversion process will start immediately. You can see the live process and status of conversion.

After completion of the conversion, you can open Outlook emails in any browser and view their content.

Why Prefer Outlook to HTML Converter Tool?

The software has many features that allow you to export Outlook email to HTML according to your needs. Some of the noticeable features are:

  • Simplified and graphical user interface that helps users easily understand how the tool’s working
  • Can convert multiple Outlook emails to HTML at once without losing even a bit of information
  • Supports all current and previous versions of Microsoft Outlook and Windows operating systems
  • Convert emails from Outlook to HTML along with their attachments in an accurate way
  • A free trial version is available for download to check the tool’s efficiency.

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Final Thoughts

HTML is a standard file format that almost all web browsers can access. Because of this, many users want to export Outlook email to HTML format. Hence, here we have discussed the manual and automated techniques to perform Outlook to HTML conversion. However, you can manually save a single Outlook email as HTML at a time. Hence, it is advisable to opt for the automated solution to convert multiple Outlook emails to HTML with attachments at once.