Summary: Why are my emails being deleted automatically in Outlook? If you have the same concern and are looking solution for the same, then you are on the right track. In this blog, we will get to know all about why and how to stop Outlook automatically deleting emails from inbox. So keep reading…
Without any doubt, MS Outlook is a widely used email application. However, it is also true that users face several issues with their Outlook account. One such is how can I stop Outlook from automatically deleting emails from inbox.
Before we proceed with the solution, we first need to know the reasons for this problem.
Why Are My Emails Being Deleted Automatically in Outlook?
Some of the possible reasons why Outlook automatically delete emails are listed below:
- The AutoArchive feature is a common reason why Outlook emails are getting deleted automatically.
- Setting Outlook rules based on other criteria may cause emails to be automatically deleted.
- Corrupt or overly large Outlook data files can cause emails to be deleted.
- The ignore function can also be the reason why my emails being deleted automatically in Outlook.
Here are some real user queries asking how to stop Outlook automatically deleting emails from inbox.
User Query 1: Hello everyone! I want to prevent emails from being deleted from Outlook. I have tried enabling my mailbox for both litigation and hold. In both cases, I can still delete messages, deleted items, and recoverable items from the inbox, even though I can retrieve them via eDiscovery. Is there a way how can I stop Outlook from automatically deleting emails from inbox?
User Query 2: Outlook automatically delete emails when I don’t use them. It deletes emails from my inbox, sent, and personal folders on weekends, and even deletes entire folders at once. I need these emails and don’t have time to restore them from my deleted folder every time I log on to my laptop. I don’t know why this happens; when I close the app it asks me if I want to delete items from my deleted folder, and I always answer “No”. Can anyone help me understand why Outlook emails are getting deleted automatically, and how can I stop this?
How to Stop Outlook Automatically Deleting Emails from Inbox?
To prevent Outlook from automatically deleting emails from inbox, some manual methods are available. Follow the section below for all possible solutions.
Method 1: Disable AutoArchive to Stop Outlook Automatically Delete Emails
If you want to prevent Outlook emails are getting deleted automatically, you can use the AutoArchive feature.
- Open Outlook.
- Click the “File” tab in the top left corner of the Outlook window.
- Click “Options” in the notification area.
- In the Outlook Options window, select “Advanced” in the left sidebar.
- In the “AutoArchive” section, click “AutoArchive Settings.”
- Deselect the “Run AutoArchive” option and set the desired number of days.
Method 2: Disable Empty Deleted Items on Exit
You can disable emptying deleted folders to stop Outlook automatically deleting emails from inbox.
- In Outlook, go to File and click on Options.
- Then, click on the Advanced tab.
- In the “Outlook start and exit” section, make sure that “Empty Deleted Items folder when exiting Outlook” is not selected.
- Finally, click OK to confirm your changes.
Method 3: Check Account Synchronization Settings:
You can also check the synchronization settings to stop Outlook emails are getting deleted automatically.
- Click on File > Account Settings > Account Settings.
- Then select your email account and click Change.
- Make sure the “Emails to stay offline” slider is set to “All.”
Method 4: Check Outlook Rules
Check your Outlook rules to stop Outlook automatically deleting emails from inbox by doing the following:
- Open Outlook and right-click on any email message.
- Click “Rules” and select “Create Rule.”
- Then uncheck “Move item to a folder.”
- Click “Advanced Options” and select “Run this new rule now for messages in the current folder.”
Method 5: Prevent Outlook from Ignoring Emails
- Run Outlook and open the Deleted Items folder.
- Right-click a message and select “Ignore.”
- Then select “Stop ignore conversation.”
That’s it!
These are the methods for preventing Outlook emails are getting deleted automatically. You can go with any method that suits you best.
How to Avoid Losing Outlook Emails Due to Automatic Deletion?
If you do not want to lose your emails due to Outlook automatically deleting emails from inbox, you must take a regular backup of your emails. Yota Outlook Migrator helps you to backup your Outlook emails, contacts, calendars, and other items. It lets you save all emails from Outlook to hard drive in several formats such as PDF, EML, MBOX, CSV, and others.
If you have PST files, then you can use the PST Converter Tool that lets you convert PST to MBOX, HTML, TXT, EML, and other file formats at the desired destination. The software is also suitable for all editions of Windows OS.
Final Words
Outlook emails are getting deleted automatically is a big problem for a user or organization. To help them, we discussed the top 5 methods to stop Outlook automatically deleting emails from inbox. We have also released the email backup tool that allows you to save a backup of your important emails so that you can restore your emails in case of automatic deletion.
In the above blog, we cover all these queries:
- How can I stop Outlook from automatically deleting emails from inbox?
- Why Are My Emails Being Deleted Automatically in Outlook?
- Why does Outlook automatically delete emails?
- Outlook emails are getting deleted automatically