Undoubtedly Outlook is a widely used email client but users also face many issues with it. One such is “Outlook Inbox Not Showing All Emails”. In this blog, we will discuss why is Outlook not showing all emails and all possible solutions to fix this issue.
Quick Solution: If your Outlook data file (pst) is corrupted, then it is also the reason for this issue. To fix PST file corruption, you can use the professional Yota PST File Converter Tool on any Windows OS version. It allows you to repair PST file without ScanPST tool and save the healthy data file at desired path.
There can be many reasons behind this error. Let’s have a quick look at some of the possible reasons.
[Reasons] Why is Outlook Not Showing All Emails?
- If your internet connection is unavailable or unstable, your inbox emails will not sync.
- Consider antivirus applications or sudden power outages as factors that prevent email downloads.
- Outlook auto-archive settings allow you to archive old emails to a separate folder. This may result in not displaying all emails.
- Users cannot see all emails in their Outlook inbox if filters are enabled in the display settings.
- When a PST file is oversized, it can get corrupted and cause this error.
How to Solve Outlook Inbox Not Showing All Emails Issue?
To fix the problem of Outlook not displaying emails older than 12 months, you can follow these mentioned solutions.
Method 1: Check your Internet Connection for Inbox Sync
Checking your Outlook inbox for real-time emails requires a stable, uninterrupted internet connection. If some emails don’t arrive in your inbox, check your internet connection. Users can re-establish a secure connection and see if Outlook not showing all emails issue resolved or not.
Method 2: Use Send/Receive Options
MS Outlook provides a feature called Send/Receive to ensure synchronization. If you suspect that power or network failures, software conflicts, etc. are causing this issue, you can use the Send/Receive feature for an instant sync.
- Go to the Send/Receive tab at the top of the MS Outlook interface.
- Click Send/Receive All Folders and wait for the process to complete.
- Now, check if you can see all your emails in your inbox.
Method 3: Enable Default View Settings to Get all Emails in Your Inbox
The issue of Outlook inbox not showing all emails may be due to your default view settings. If the above solution did not resolve the issue, you should check your Outlook folder view settings to see if this setting is the reason for the lack of emails in your inbox. To achieve this, follow these steps:
- Go to the Outlook Ribbon and click the View tab.
- There is an option called Current View. From here, click Customize Current View.
- Then go to the filter options and click Clear All to remove all applied filters.
- Go back to your Outlook inbox. Then click the Send/Receive option to retrieve the missing emails.
Method 4: Disable Auto-Archive Feature if it Was Previously Enabled
As time goes on, Outlook mailboxes keep getting bigger, making it harder and harder to find important emails at a glance. For users who want to automatically organize their inbox, Outlook offers an auto-archive feature. This could be the reason why is Outlook not showing all emails. Follow these steps to do so:
- Open Outlook and click File -> Options.
- Go to the Advanced tab and select the AutoArchive setting.
- A new window will open. Uncheck the box next to Auto Archive Interval.
- Click the OK button twice.
- Restart Outlook and check if the email is back in your inbox.
- The user can also open the archive.pst file in her Outlook and use the Move to Folder option to forward the emails to the inbox.
Method 5: Repair Damaged Outlook Data File
If in case your PST file is corrupted, you may face multiple issues and this is also the reason for Outlook inbox not showing all emails. To fix the corruption, you can use Outlook inbuilt scanpst.exe tool. If this does not work and the Outlook Inbox Repair tool not responding, then you must take the help of the expert-recommended PST file conversion tool.
The software offers support to add and repair large PST files without modifying or losing individual data. It works with all PST files no matter whether they are created or generated by MS Outlook 2021, 2019, 2016, 2013, 2010, and others.
Using this tool, it is possible to repair password-restricted, archive, active, and network files. Plus, it is capable enough to open Outlook PST file without password in an effective manner. It is also not mandatory to have Outlook installed on the PC to start this process.
The Final Thoughts
Why Outlook not showing all emails is fixed here. In the above blog, we have discussed the reasons and the best possible solutions to fix Outlook Not Displaying Emails Older Than 12 Months issues. You can try any of the methods that will help you view all emails in Outlook.