Want to save Gmail emails as PDF file? Then, you have come to the right place. You are not required to do anything manually if you just follow the step-by-step procedure given in this article. The whole procedure is very easy and is executed at any time with minimal effort without wasting more time, let’s have a look at this guide which is specifically designed for people who want to print emails from Gmail to PDF format.
Do You Know Why Users Want to Save Gmail Emails as PDF?
The use of email in the workplace is still widespread. It is estimated that about 99% of the workforce uses it daily. However, it does not come without its challenges. Two common among these are spam and retention.
It can be quite challenging to deal with spam, especially when it comes in large quantities or a disguised form. What’s more, it is also hard to keep track of emails when you have too many in your inbox. This is where converting Gmail to PDF becomes useful.
Advantages of saving Gmail email as PDF files:
- They are easy to store, share, and print.
- They are more secure than regular emails.
- PDFs are typically smaller in size than emails so they occupy less space on your hard drive.
How to Download Gmail Emails as PDF Manually?
- Log in to your Gmail account.
- Open your emails one by one and click on the three vertical dots at the top right.
- Now, choose the ‘Print’ option from the list of options.
- Then select ‘Save as PDF’ and click ‘Save.’
- Select where you want to save the PDF on your computer.
Limitations of Manual Solution
- Can only save one email as a PDF at a time.
- Not suitable for bulk exporting multiple Gmail emails to PDF files.
How to Save Multiple Gmail Emails as PDF File Format?
Yota offers an all-in-one email backup wizard that allows you to save Gmail emails as PDF file format. The tool only requires Google account credentials to save multipole Gmail emails as PDF with attachments.
Along with PDF, you can export Gmail to PST without Outlook app, Gmail to MBOX, and many other file formats. This is the perfect way to access your Gmail account data in multiple email clients.
Also, the software will help you to import Gmail to Thunderbird profile, Gmail to Zoho Mail account, Gmail to Hotmail, and many more email accounts.
Several attractive features have been added to this software for the ease of users. The tool gives complete control over the emails by allowing them to read their data on their disk drive without any cost.
Steps to Save Gmail Emails as PDF are as follows:
- Install the Gmail Backup Tool on your system.
- Click on Open>> Email Accounts>> Add Account.
- Enter the login credentials of your Gmail account.
- Next, click on Export and select PDF.
- Set the location to save the file and hit the Save button.
That’s it! You can save email as PDF in Gmail with very few easy clicks.
Prime Features of Gmail to PDF Converter
- Support 25+ file formats: This is a great tool that can help you extract multiple emails from your Gmail inbox and convert them into one single PDF file. It offers 25+ different options for extracting and converting Gmail messages. You can directly choose the folder or folders of your choice that you want to extract as well as the required number of pages within those folders.
- Simple to Use: The application allows you to save Gmail emails as PDF with attachments. It is a very simple, fast, and easy-to-use tool with a friendly interface. The software comes with an option of directly downloading the converted file to your PC.
- Choose the Desired Location: It enables users to download all email messages from each folder in Gmail accounts to their local computer in their desired format easily. It allows users to save multiple Gmail emails as PDF format from all folders like inbox, outbox, drafts, sent, and other labels or customized folders. The program allows you to download multiple files at your desired location.
- Selective Email Conversion: It is a simple yet powerful tool to save Gmail emails as PDF in bulk. However, it gives an option to the users to convert selective or all Gmail emails and folders to PDF format. This tool can be used as a standalone utility or integrated with other applications.
Conclusion
The above-mentioned method to save Gmail emails as PDF with attachments is easy to follow and can be implemented by everyone. If you need any assistance in the process, feel free to reach out to an expert. They will guide you through the entire process of how to save multiple Gmail emails as PDF files with attachments.
Frequently Asked Questions
Question 1. Can I save Gmail emails as PDF in bulk?
Answer. You can save multiple Gmail emails as PDF using the Yota Email Conversion tool. As it does not impose any limitations on the number of emails that you can convert.
Question 2. Can I pause the process and resume it later during Gmail to PDF conversion?
Answer. Yes, you can surely pause and resume the process if you are using this powerful utility.
Question 3. Is there a risk of data loss when I save Gmail email as PDF?
Answer. No, this tool is very safe and secure as it does not let you lose a single bit of data while saving emails as PDF in Gmail.