Summary: How can I merge PST files? This blog will cover the most searched query asked by the users. If you have several PST files and want to combine them into one, then you will get a quick answer to your request. Here we are going to mention the two possible methods that can be used to merge multiple PST files into one in Outlook 2013/2016/2019. So keep reading on…
Quick Solution: You can try the Yota PST File Converter Tool which lets you combine multiple PST files into a single file. This software does not require the installation of Outlook to accomplish this task.
Table of Content
Why Need to Merge PST Files?
There can be many reasons why users combine PST files into one. Some of them are mentioned here:
- If users want to import their old version PST file to the new Outlook version, they need to combine all old PST files into one.
- When users want to migrate from Outlook to other email clients, they need to combine multiple PST files into one.
- To prevent data from being lost or accidentally deleted, it is necessary to merge PST files into a single file.
Manual Solution to Merge Multiple PST Files into One
Sadly, Outlook does not have an inbuilt option to merge PST files. However, using some indirect methods this task can be accomplished smoothly. This method includes two steps:
- Create a New PST File
- Import Old PST to New One
Follow the below section and learn the complete step-by-step process.
Step 1: Create a New PST File
Follow these instructions to make a new PST file in Outlook:
- In Outlook, go to New Items >> More Items >> Outlook Data File.
- Give a name to the new PST file and choose a location to save it.
- Click OK and the new PST file is created in your Outlook account.
Step 2: Import Old PST to New One
After creating a new PST file, you need to import the old file into the newly created file. Follow the below steps to achieve this:
- Again open the Outlook application and click on the File menu.
- Click on Open & Export and select Import/Export option from the list.
- Select the “Import from another program or file” option in Import and Export wizard and click Next.
- In the Import a file window, choose “Outlook Data File” and click on the Next button.
- Now, click on Browse and select the PST file which you want to import, and again click Next.
- Select the “Do not import duplicate” option to merge PST files without duplicates.
- Choose the folder and check the “Include subfolder” and “Import items into the same folder in” boxes.
- Finally, click on the Finish button and you are done now.
Limitations of Manual Method
- An indirect method that is time-consuming and tedious
- Requires technical knowledge to properly perform the task
- Does not combine multiple PST files into one in a single attempt
- There is a chance of losing data if you take a wrong step
Automated Solution to Combine PST files
PST Converter Wizard is the perfect solution to merge multiple PST files into one in Outlook 2013/2016/2019. This will allow you to combine two or more Outlook data files into a single file without losing any data. Also, no Outlook installation is required on the system to complete this task.
The software supports PST files of all versions of MS Outlook such as Outlook 2021, 2016, 2013, 2010, and others. You can merge any size and type of PSTs. With this, it is easy to combine password-restricted and large PST files. So now you can open Outlook PST file without password. Moreover, users can repair PST file without scanpst or inbox repair tool.
It is well compatible with all editions of the Microsoft Windows Operating System including Windows 11, 10, 8, etc. Plus, it can be launched on both 32-bit and 64-bit machines. The tool also supports multiple file-saving options which include file formats, email clients, and email accounts.
Users can export PST to MBOX format, PST to PDF documents, PST to EML files, and other file formats. Also, one can directly import PST to Thunderbird account, PST to Gmail or G Suite account, PST to Shared Mailbox Office 365, PST to IMAP, and many more.
How Can I Merge Multiple PST Files into One in Outlook 2013/2016/2019?
Steps to merge PST files into a single file are as follows:
- Run the tool on your PC. Then click Open > Email Data Files > Outlook PST Files > Choose Files from Folder.
- Select emails and click on the Export option then select PST from the multiple saving options.
- Now, choose a location where you wish to save a single PST file and hit on the Save button.
That’s all!
Final Words
In the above blog, we have shared the manual and alternative methods to combine PST files into one. The manual solution has split into two parts and fails to merge two PST files into one in a single attempt. So, to merge multiple PST files into one in Outlook 2013/2016/2019, it is advisable to use an automated PST conversion tool.