How to Extract Contacts from PST File? – Stepwise Guide 2024

This blog introduces the 2 top ways to extract contacts from PST file. If you also have a PST file and looking for the same, then this is the perfect post for you.

Before moving on to the next section, let’s first take a quick look at what you’ll find on this blog.

All About PST file

PST stands for personal storage table which is supported by Microsoft Outlook for Windows. It stores all data elements like email messages, notes, contacts, calendar entries, etc.

There are many situations when a user has a PST file that contains contacts and he or she wants to view PST file contacts. In the section below, we are going to discuss the automated and manual methods to complete this task.

Quick Method to Extract Contacts from Outlook PST

If MS Outlook is not installed on your system, it is not possible to view or open PST file contacts. However, Yota PST Converter Tool is powerful enough to extract contacts from PST without Outlook installation. This software lets you export multiple contacts at the same time along with their details like name, phone number, email ID, etc.

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With the help of this tool, it is easy to export contacts from any version of Outlook PST file. It supports Windows Outlook 2021, 2019, 2016, 2013, 2010, etc. The software is also well-compatible with all Windows versions.

Due to its simple and graphical user interface, any novice can extract contacts from Outlook PST file without taking the help of a tech expert. The tool also shows you a full preview of contacts with all attached details in several modes before extraction.

It gives you the option to extract and save contacts in CSV and vCard file format. Users can select the desired location to store contacts on their system.

Steps to Extract Contacts from PST Without Outlook are;

Step 1. Run Yota PST to CSV Converter Tool and go to Open.

pst to csv converter

Step 2. Now, hit on Email Data File and select PST file that contains contacts.

add outlook pst file

Step 3. Preview contacts, click Export, and pick vCard or CSV file format.

extract contacts from pst

Step 4. Finally, choose a path for storing contacts and hit the Save button.

extract contacts from outlook pst

That’s it! The extraction starts automatically and once it is finished you will get a pop-up message of successful contacts extraction.

After extraction, one can smoothly import PST contacts to iPhone, and multiple services and devices.

Manual Method to Export Contacts from PST Using Outlook

Well, before moving further, you should know that this process requires Outlook installation and you need to perform 2 different steps to complete this task. First, you need to import the PST file into Outlook and then export contacts. Follow the below steps to extract contacts from PST file.

Step 1. Import PST into Outlook Account

  • Click File >> Open & Export >> Import/Export.
  • Then click on Import from another program or file.
  • Now, select the Outlook Data file (.pst) option and click Next.
  • Browse the PST you want to import and click on the Finish button.

PST file is successfully imported into your Outlook account.

Step 2. Export Contacts to CSV Format

  • Again click File, select Open & Export then click Import/Export.
  • Click on the Export to a file option and click the Next button.
  • Select Comma Separated Values and again click Next.
  • Now, select the contacts you want to export.
  • Browse and select a location where you want to save contacts.
  • Hit on the Finish button to finalize the process.

You’re done now!

Drawbacks of the Manual Approach

  • Installation of Outlook is required to perform the manual method
  • There is no option to export only selective contacts
  • Manually you cannot extract contacts from multiple PST files
  • Does not support corrupt or damaged PST file
  • Lengthy and time-consuming process

Advantages of Outlook PST Extraction Tool

No Outlook Mandatory: With this tool, users can extract contacts from PST without Outlook application. It is capable of accomplishing this task by itself.
Export Multiple Contacts: The software allows you to extract the bulk of contacts in one go. To do this, you only have to select the folder which having multiple PST contacts files.
Selective Contacts Extraction: This wizard offers a filter facility by which you can select and extract only selective contacts from the PST file. This saves you lot of time and effort.
Export Contacts With Details: It is an advanced tool that allows you to extract contacts from PST files with all saved details without any modification.
Save Contacts at Desired Path: The software gives you the option to browse and select a location to save the contacts. This way you can easily access your contacts after extraction.

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Final Words

Contacts are very important for all organizations and individuals for communication. Because of this, many users want to extract contacts from Outlook PST file to access them in their phone and email services. Hence, here we have discussed the manual and direct way to accomplish this task. The manual method is quite lengthy and requires installing Outlook. To extract contacts from PST without Outlook, it is suggested to use the PST Extraction Tool.