How to Save Outlook Emails When Leaving a Job?

Are you switching to a new job and want to save Outlook emails when leaving a job? If your answer is yes, then great. This blog discusses 2 different methods to save work emails from Outlook. So let’s start step by step.

Before moving to the solutions, first, let’s have a quick look at the real user query.

I will be leaving my job and have a lot of personal emails, contacts, and notes. I would like to move them to my spouse’s computer until I start my new job in a month and get a new PC. 2 questions

  1. How do I do that for each contact, personal folder, and notes?
  2. How do I store them in my spouse’s Outlook under separate heading, etc. so it does not mix with my spouse’s Outlook stuff? For example, my notes are stored separately from my spouse’s notes, so they can be re-imported easily to my new machine.

After reading the query, it becomes clear that many users need to save all emails from Outlook to hard drive when leaving a job.

Do you know how can you save Outlook emails when leaving a job?

The best way to save your Outlook emails when leaving a job is you use the inbuilt import/export option and export all your emails to the PC. However, you may occur with the Outlook import/export greyed out issue and fail to export your emails. To smoothly backup emails in Outlook, you can use the expert-recommended tool like Yota Outlook Migration Tool.

When moving from one job to another, it’s important to save work emails from Outlook so you can access email communications from your previous job. Keeping your Outlook email when you leave the company lets you record important correspondence, review past discussions, and comply with government or corporate data retention policies. This gives you a backup of your valuable email data and allows you to easily handle your new professional responsibilities.

In the section below, we will explain the possible methods to accomplish this task.

How to Save Outlook Emails When Leaving a Job? – 2 Solutions

We know that email is an important part of organizations and individuals. If users have a backup copy of their important emails, they can access them when needed. There are two different methods by which emails can be saved. At the end of the post, you can choose any method that suits your needs.

  1. Save Work Emails from Outlook Using Email Migrator
  2. Backup Emails in Outlook Using the Import/Export Option

In the section below, we are going to explain both methods step by step with screenshots so you can achieve this operation smoothly.

Save Work Emails from Outlook Using Email Migrator

Using Outlook Migrator for Windows, you can save or backup emails from your Outlook account to the PC. It lets you save Outlook emails when leaving a job to multiple file formats, email clients, and cloud accounts. The software automatically detects the configured Outlook account directly from your system and loads all data to the panel.

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It helps you to save Outlook emails as PDF files, Outlook email to HTML, Outlook email to Text files, Outlook to MBOX, and many other file formats. Along with this, it provides support to export Outlook contacts to Android via VCF file format. Plus, it is useful to export Outlook calendar event to ICS file format with all saved information. After this, you can access your emails anytime when you need them and easily share them with others.

With this wizard, you are able to save multiple emails from your Outlook account in a single attempt. Moreover, you have the option to export only selective emails by applying filters by date range, from, cc, time, etc. It supports all versions of Outlook such as the latest Outlook 2021, 2019, 2016, 2013, 2010, and others. Plus, it is successfully compatible with Windows 11, 10, 8, 7, etc.

Steps to Backup and Save Outlook Emails When Leaving a Job are as follows:

  1. Launch the Email Migration Tool on your system and click Open.outlook migrator
  2. Go to Desktop Email Clients and select Configured Outlook account. select configured outlook account
  3. Preview email data and click Export then select a desired file format.save outlook emails when leaving a job
  4. Browse for a location to store the Outlook emails and hit on the Save button.save work emails form outlook

It’s done!

Moreover, the tool allows you to export Outlook to Thunderbird account, import Outlook emails to Gmail, Outlook to Office 365, and all IMAP-supported email accounts.

Backup Emails in Outlook on Windows Using the Import/Export Option

You can save Outlook emails when leaving a job in a PST file using the import/export option. Follow these steps to achieve this:

  1. First of all, open your Outlook application and go to the File menu.
  2. Then click on Open & Export and select Import/Export from the multiple options.backup emails in outlook
  3. Next, select Export to a file option from the Import and Export Wizard. 
  4. After that, select Outlook Data File and click on the Next button.export outlook data file
  5. Now, select the folder you wish to save and you can also include sub-folders. select folder to save outlook emails
  6. Browse a location to save the PST file on your computer and click Next.backup emails in outlook windows
  7. Click on the Finish button to save Outlook emails before leaving a job. save outlook emails when leaving a job

Limitations of Manual Method

The software is absolutely free but also has some limitations which are mentioned here:

  • When you encounter the Import Export Greyed Out in Outlook” error, you cannot export the emails.
  • Technical knowledge is required to perform this task.
  • Time-consuming and lengthy procedure.
  • High risk of data loss if any step goes wrong.

Final Words

I hope you have successfully learned how to save Outlook emails when leaving a job after reading the above post. Here we will introduce you to the top two methods to save work emails from Outlook account and access them whenever you need.